Camper, Volunteer and Scholarship Forms
The registration deadline for all June and July camps is three weeks before the start of a given camp. Register by April 15, to receive the $15 early registration discount. Full payment must be received in the office by May 15, 2020. Registrations after May 15, must be paid in full at the time of registration.
***Campers will not be allowed to attend camp if they have not paid in full. If your church is paying for some/all of the camp registration fees, it is your responsibility to ensure that they make their payment(s) by May 15.***
**Please note that we can no longer accept checks for online applications. We apologize for the inconvenience.**
All forms are available online as part of the registration process. You will need to complete these forms before your online registration is submitted. You can even upload a scan of your health insurance card into the camper’s record if you wish. Or simply bring a copy of your card to camp check-in.
Optional Financial Assistance Forms
We encourage you to complete the campership request application online as part of the registration process. Campership requests will be processed in the order in which they are received until the fund is depleted.
Deadline for submission of an Heartland Conference campership application is April 15. Applicants will be notified by May 1.
Families attending the Labor Day Family Camp may apply for the Jean Winegardner Family Camp Scholarship. Deadline for submission is July 1. Applicants will be notified by July 15, and any remaining balance will be due on August 1.
Preparing for Camp
Heartland Conference is very blessed for the partnership with local churches to send campers to camp. We appreciate your support.
It is vital that anytime a check is sent to the conference office to pay for camper fees that it is clearly labeled who it is for. It should come in with the form below if it is for multiple campers. If it is for one camper, we highly recommend you enclose a copy of the campers’ invoice with the check. Please also make sure your congregants understand the process to request funds from you and have you pay. Perhaps they need to send you a copy of their invoice to request payment.
Thank you for helping us clean up this process so that campers get the financial support they need in a timely manner and our records are clean. Also, please be aware that all final payments are due May 15th. Campers will not be allowed to attend camp if they have not paid in full. Thank you for your help in this matter.
For Directors and Counselors
All forms must be completed and submitted annually to the Heartland Conference office no later than 5 weeks prior to your camp’s start date. To be a volunteer, you must successfully complete background and reference checks.